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The Constitution of the Institution
of Engineers (Mauritius)
(As amended at the special
General Meeting On 15 April 1993)
(Approved by O.I.C Registry Of Associations on 5 October 1993)
SECTION I
Corporate Name
1.1 The Institution shall be called the Institution of Engineers
(Mauritius);
1.2 Interpretation
In these rules, if not consistent with the context:
(a) "The Institution" means the Institution of Engineers
(Mauritius);
(b) "The Council" means the Council of the Institution
as defined in section VI of these Rules;
(C) "Regulations" means regulations made by the
Council pursuant to Section VII of these Rules;
(d) "Engineering" means all or any of those branches
of Engineering Science, the advancement of which is recognized
by the Council as being within the objects of the Institution.
(e) "Practice of engineering" holds meaning conferred
upon it in the Council of Registered Professional Engineers
Act.
(f) "Engineer" means an individual who is engaged
in the practice of engineering, and who holds the academic
and technical qualification prescribed for registration as
a professional engineer in Mauritius.
(g) "Secretary" means the Secretary of the Council,
or any person appointed by the Council to perform the duties
of the Secretary temporarily.
(h) "Month" means a Calendar month.
(i) Words importing the masculine gender include the feminine
gender, and words in singular include the plural, and words
in the plural include the singular.
(j) "Mauritius" shall include the dependencies of
the Republic Of Mauritius.
(k) "Technician" or "Technician Engineer",
shall designate a person who, though not meeting the requirements
for registrations as a Professional Engineer in Mauritius,
possesses qualifications prescribed for admission to the appropriate
class of the Institution.
(l) "Registrar" means the Registrar of Associations.
1.3 Registered Office
1.31 The Registered office address shall be P.O Box 464 Port
Louis.
1.32 The seat of the Institution shall be at the registered
office address of the Secretary or at any such place as the
Council may from time to time determine.
1.33 Any change of address shall be immediately notified to
the Registrar.
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SECTION II
2.0 Objects and Constitution
2.1 The Objects of the Institution shall be:-
2.1.1 to foster engineering science and its application in
all engineering disciplines,
2.1.2 to ensure the highest standard of service in engineering,
and
2.1.3 to improve the status and safeguard the interests of
the engineering profession.
2.2 Furthering and Promoting Objects
For the purpose of Section 2.1 the institution shall:-
2.2.1 hold meetings of the institution and sponsor meetings
aimed at the general advancement of its members and the public
at large;
2.2.2 hold or promote exhibitions of engineering goods, machinery,
systems and applications of engineering knowledge;
2.2.3 print, publish, sell, lend or distribute proceedings
or reports of the institution or any papers, documents or
communications in engineering science and its applications;
2.2.4 make grants of money, books, apparatus, or otherwise,
for the purpose of promoting innovation, invention, or research
in engineering, or promoting engineering education;
2.2.5 establish a Benevolent Fund to be constituted and applied
in accordance with these Rules;
2.2.6 Establish a Council of the Institution which shall govern
and control the Institution, its property and affairs, subject
to the provision of these Rules.
2.3 Management of the Institution
2.3.1 The Rules of the Institution shall prescribe the number
of members constituting the Council, their qualifications
and the manner in which the Council is to be elected and constituted,
the terms of office of members as well as the condition for
their re-election or removal from office.
2.3.2 The institution shall have a President and such other
officers with such functions, tenure and terms of office as
these Rules may prescribe.
2.3.3 The institution shall, unless and until the rules provide
otherwise, consist of Corporate Members and non-Corporate
Members. The term Corporate Manager shall include members
of the Fellow and Member classes and any honorary members
who satisfy the Council's requirements for admission to corporate
membership.
2.3.4 Members of different classes may use designatory letters
to denote their class of membership as follows:
Honorary Fellows: Hon. FIEM;
Fellows: F.I.E.M;
Members: M.I.E.M;
Associate Technicians: F.Tech.I.E.M;
Technician: Tech.I.E.M.
2.3.5 The Council shall by regulations prescribe the particulars
qualifications, method and terms of admission, privileges
and obligations including liability to expulsion or suspension
of Corporate and non corporate Members, which are not set
out in these Rules.
2.3.6 The Council shall prescribe the forms of application
and transfer to be utilized by applicants seeking admission
or transfer from any class to another.
2.3.7 The Council shall have the power to decide conclusively
in respect of each person seeking admission or transfer, and
proposed for admission or transfer to any class of membership
or from one class to another of the Institution, and as to
whether or not any conditions applicable have been fulfilled.
2.3.8 The property of the Institution shall be applied solely
towards the objects of the Institution as defined in proceeding
sections.
2.3.9 The members of the Institution shall have no personal
claim on the property of the Institution, and no portion of
such property shall be paid or transferred to any person who
is or has been a member of the ?Institution. Nothing in these
Rules shall be deemed to prevent the payment of a genuine
debt or reimbursement of expenses, or the payment of prizes,
scholarships, or a payment from the Benevolent Fund if such
is made in accordance with the Rules and Regulations.
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SECTION III
Classification, definition, admission and removal of members
3.1 Classification
3.1.1 The Institution shall comprise
(a) Fellows and Members who shall be Corporate Members
(b) Associate Members, Associates, Students, Honorary Fellows
and Affiliates who shall be known as non corporate members.
(i) Honorary Fellows shall be Corporate Members if they satisfy
the admission requirements for Corporate Membership.
(ii) Affiliates shall not be individuals but institutions,
organizations, societies and associations.
(c) Fellow technicians and Technicians who shall be non-Corporate
members.
3.1.2 The names of all Corporate and non-Corporate shall be
entered on the Roll of the Institution, (herein after referred
as the "Roll"). A member who changes his name shall
thereupon inform the secretary stating his former name, and
the secretary shall amend the Roll accordingly.
3.1.3 The Roll shall distinctly and separately record the
names of:
(i) All Honorary fellows,
(ii) All Corporate Members,
(iii) All non-corporate Associate Members
(iv) All Fellow Technician and Technician Members
(v) All non corporate Individuals of other classes
(vi) All Affiliates.
3.1.4 Proposals of candidates for admission or transfers:
Every application for admission or transfer shall be proposed,
from personal knowledge, and supported as follows:
FELLOWS: By two Fellows;
MEMBERS Class: By two Corporate members;
NON/CORPORATE Class: By two members, one of whom must be a
corporate member.
Note: Applicants overseas may be sponsored, subject to Council's
approval, by two Corporate Members of the appropriate National
Engineering Institution.
3.2 Definitions
3.2.1 Fellows shall comprise every person who has been transferred
or admitted to the Grade of Fellow so long as his name is
on the Roll as such.
3.2.2 There shall be subject to Rule 3.2.2.d (III) and 3.2.3
no direct admission to the Institution in this grade. Admission
shall be by transfer from the grade of member, and to be eligible
for transfer to the grade of Fellow, a Member shall:
(a) Have passed the Institution's qualifying examination and
satisfied its prerequisite, or obtained and academic qualification
acceptable for registration with the Council of Registered
Professional Engineers (Mauritius).
(b) Shall be at least 35 years of age, and
(c) have had at least ten years in the Grade of Member of
which at least 5 years shall be in a position of responsibility
in important engineering work whether in the design, execution
, promotion, practice thereof, and
(d) Have either made some noteworthy contribution to the science
of Engineering that his admission as a Fellow would, in the
opinion of the council, advance the interests of the Institution.
For the purpose of this Rule, the Council may, in any particular
case, accept in place of employment in the design of important
engineering work:-
(i) Either employment as Professor of Engineering, or as a
Senior Member of the Engineering staff in a University or
College which has a regular course of study leading to Academic
qualifications approved by the Council of Registered Professional
Engineers of Mauritius; or employment in a responsible position
on Engineering Research Professional Engineers of Mauritius.
(ii) Take into consideration the number of years in the grade
of Member of the Professional Engineers Association Mauritius,
or of any other Engineering institution recognized by the
Council.
(iii) Waive the foregoing requirements and admit, on application
to the grade of Fellow, an engineer who is qualified, and
who has exceptional professional attainments, and who holds
a grade equivalent to that of Fellowship of any engineering
institution recognized by the Council.
3.2.3 Not withstanding the preceding provisions the Council
may consider to the class of Fellow ay corporate member, upon
application, if the Council judges that the short fall in
length of experience and membership is adequately compensated
by the level of superior responsibilities held by the applicant,
and his contributions to the advancement of engineering.
3.3 Members
Members shall comprise every person who has been admitted
to the grade of member so long as his name is on the Roll
as such:-
For the admission into the grade of Member a candidate shall:-
(a) have passed the institution's qualifying examination and
satisfied its prerequisites or have obtained an academic qualification
acceptable to the council of Registered Professional Engineers
Mauritius, and
(b) subsequent to graduation, have had at least four years
of practical Engineering experience. He must have held a position
of high responsibility for two years, of which at least one
year shall be in design, and/or planning, and at least one
year in construction and/or management.
(i) For the purpose of this rule the council may, in any particular
case, take into consideration the number of years spent in
engineering research or in the teaching of engineering, on
a course leading to an academic qualification approved by
the council, and equate two years of such research and or
teaching to one year of required level of experience.
3.4 Honorary Fellow
3.4.1 Honorary fellowship. Honorary Fellows shall comprise
every person who has been admitted to the grade of honorary
fellow, so long as his name is on the Roll as such. Honorary
Fellowship shall be open to persons who, by their exceptional
merits or achievements, have help or are in a position to
render extraordinary service to the institution. The Council
shall be empowered to elect them as such, and they shall enjoy
the privileges of non-corporate members without having to
pay an entrance fee or annual subscription.
3.4.2 All Honorary Fellows who meet the corporate membership
requirements of the institution shall be deemed to be corporate
Members.
3.4.3 The council may admit, as Honorary Fellows, any Corporate
or Senior member of any International Engineering Institution
or Society established for the advancement of engineering,
if the council considers that such association shall contribute
to the advancement of the Institutions objects. Such a member
shall hold this honorary membership by virtue of being a member
of that Institution, or Society.
3.5 Associate Members
3.5.1 Associate members shall comprise every person who has
been admitted to the grade of associate member so long as
his name is on the Roll as such.
3.5.2 For admission to the grade of associate member a candidate
shall:-
(a) Be at least 21 years of age,
(b) Have passed the institutions qualifying examinations and
satisfied the prescribed prerequisites, or obtained an academic
qualification acceptable to the Council of Registered professional
Engineers of Mauritius.
3.5.3 Any person, that satisfying rule 3.5.2.(b), admitted
as associate member on or before 31 December 1992, and who
was on the Roll of the Institution as associate member on
the 12 March 1993, shall retain membership of the grade, and
shall be eligible for transfer to Corporate Membership as
if he satisfies the academic requirements for Corporate membership.
3.6 Students.
3.6.1 Students shall comprise every person who has been admitted
to the grade if student as long as his name is on the Roll
as such.
3.6.2 This grade of membership shall be open to persons who
are following a course less leading to an academic qualification
acceptable to the council of Registered Professional Engineers
of Mauritius.
3.6.3 A person may remain a student until his 3oth birthday
or for seven years from the date of admission as student.
3.6.4 No person eligible for the grade of Association member
shall be admitted as Student.
3.7 Associates.
3.7.1 Associate shall comprise every person admitted to the
grade of association so long as his name is on the Roll as
such.
3.7.2 For admission to the grade of association a candidate
shall:
(a) be at least 35 years of age,
(b) shall attained a position of responsibility, and
(c) in view of the connection with engineering, or any technical
science, be able to collaborate with engineers for the advancement
and practice of their respective sciences, and
(d) not be eligible to corporate membership of the institution.
3.8 Technician Class
3.8.1 Technician member
3.8.1.1 Technician members shall comprise any person who has
been admitted to the grade of technician as long as his name
is on the Roll as such.
3.8.1.2 This grade is open to technicians in engineering for
admission into the grade of technician members.
3.8.1.3 Applicants to the grade of technician shall:-
(a) Be at least 21 years of age,
(b) Have obtained a qualification in Engineering, which the
Council recognises as being of a standard not academically
lower than that of a full technological certificate (in an
engineering discipline) from the city and Guilds of London
Institute, or of a two years diploma in Engineering of the
University of Mauritius, or any other technician qualification
acceptable to the Council and
(c) Has a minimum of 4 years experience as a technician in
engineering
3.8.1.4 For the purpose of rule 3.8.1.3(c) the council shall
give due credit to experience gained prior to qualifying.
3.8.2 Fellow Technician.
3.8.2.1 This grade shall be open to experienced Technicians
in Engineering.
3.8.2.2 For admission to this grade a candidate shall:
Either (a) have been on the Roll as a Technician member and
have acquired at least 10 years of post qualification experience,
with at least five years in a position of high and direct
responsibility for the installation, and/maintenance engineering
plant, machinery or works, or has directly contributed towards
designs and modifications of engineering works under the supervision
of a corporate member.
Or (b) have been admitted to or elected as Incorporated Engineer
or Technician Engineer, or equivalent grade of a Professional
Engineering of Technician Institution acceptable to the Council.
3.9 Affiliates
3.9.1 Affiliates shall comprise every technical or engineering
organization, association or society formed for the advancement
and promotion of engineering science admitted as an Affiliate
so long as its name remains on the Roll as such.
3.9.2 for admission to the grade of Affiliate every applicant
shall demonstrate to the satisfaction of the council its seriousness
of purpose, and that there is no conflict between its aims
and objectives and those of the institution.
3.9.3 The Applicant shall comply with such other requirements
as the Council may approve for admission to this grade.
3.10 Admission To Membership
3.10.1 Application for membership shall be made on the form
prescribed by the Council, and forwarded to the secretary
for consideration by the Council in the light of all relevant
documents and information submitted. On such form every applicant
shall undertake, if admitted, to order his conduct according
to the principles laid down in section V of these rules. The
council may decide to interview an applicant before taking
a decision on his application.
3.10.2 The council shall prescribe from time to time, for
candidates opting to qualify through the institution examinations,
the qualifications and the prerequisites. The Council shall
prescribe for admission to the class of associate members,
members, and Fellows, only qualifications that have been approved
by the council of registered professional engineers for eventual
registration as professional engineers.
3.10.3 The Council shall for the purpose of rules 3.10.2 set
a standard not lower than that reflected by passing an engineering
degree or course taken after undergoing a 3 year post higher
school certificate, or advanced leave of the general certificate
of education, in the relevant branch of engineering.
3.10.4 It shall be in order for the council to make the assessment
of standard referred to rule 3.10.3 by setting written and
oral examinations in subjects approved by the council.
3.11 Admission to any class of membership shall be carried
by at least two thirds majority of the members of the council.
The council shall not be under any obligation to give a reason
for refusing to grant membership. When an applicant has been
admitted or transferred by the council, the secretary shall
give notice of such admission or transfer to the applicant.
The name of the person admitted as a member shall not be added
to the Roll until his subscription and entrance fee has been
received.
3.12 Rights of membership: Corporate members may attend any
general meeting of the Institution, and, subjects to the provisions
of the rules, may introduce for considerations any matter
which comes within the scope of the objects of the institution,
and may speak on or vote upon any motion which may be before
such meeting.
3.13 A corporate member may seek the advice and support of
the institution, or of the council, or of both, on any other
matter concerning his welfare.
3.14 Corporate members may vote in an election, referendum
or ballot conducted by the institution.
3.15 A Non-Corporate member shall have the same rights as
a corporate member, except the right to vote at a general
meeting or in any election, referendum or ballot, or the right
to be elected as a member of the council, or the right to
represent that institution, or to sit by virtue of being a
member of the institution on any publicly constituted body.
3.16 Forfeiture of membership
A member, whether corporate of Non-Corporate, may be reprimanded
and eventually removed by a resolution of the council carried
by at least three-fourths majority, in case such member should:-
(a) Breach the provisions of these rules or any regulations
or direction made or given there under, or
(b) Lose the qualifications which entitled him to be admitted
as a member of the institution, or
(c) act in a manner contrary to the objects of the institution
or likely to bring the engineering profession to disrepute.
3.17 Such a decision of the council shall be preceded by an
enquiry conducted by the council into the alleged or suspected
breach of conduct, and shall be supported by adequate evidence.
3.18 Any member so removed from the institution may appeal
against the decision of the council at a special general meeting
of the institution. Such appeal shall be addressed to the
president of the Council.
3.19 The right of appeal aforesaid shall be exercised within
one month from the date of the decision appealed against.
3.20 For the purpose of rules 3.16 to 3.19 a successful conviction
by a court of justice of any member on a criminal charge shall
be sufficient cause for removal of the member's name from
the roll of the institution.
3.21 the council shall also remove a member's name from the
Roll of the institution if that member's is struck off the
register of the council of registered professional Engineers
Mauritius, for gross misconduct and professional incompetence.
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SECTION IV
4.0 Fees and Subscription
4.1 Subject to Rule 4.7 every applicant admitted to membership,
shall pay an entrance fee, and every member, on transfer from
one grade of membership to another, may be requested to pay
a transfer fee.
4.2 The entrance and transfer fees and rate of annual subscription
payable by each grade of Membership shall be fixed by the
Council and notified to all members and in the Regulations.
4.2.1 The new fees and rates shall be become part of the regulations.
4.2.2 Any written objection, to the revised rates, on the
part of twenty five percent of the corporte member on the
roll shall constitute a sufficient cause for review.
4.2.3 Notwithstanding the provision of the preceding sections
entrance fees and subscription rates may be proposed for amendment
at a general meeting and any fees approved at such a meeting
shall not be subject to Bylaw 4.2.2.
4.2.4 All amended fees and subscription rates shall become
applicable as from the date approved by the Council.
4.2.5 It shall be in order for the council to approve a reduced
subscription payable by any member for any initial period
of membership of 3 months or less.
4.2.6 The council may exempt from payment of the annual subscription
fees any member who has retired from remunerative service
and has attained the age of 60 provided such member has been
on the roll of the institution for more than 10 years.
4.3 All annual subscription shall be due on 1 January in each
year for the year then commencing. The acceptance of an annual
subscription from a person who has ceased to be a member shall
not create any presumption as to membership of the institution.
4.4 Every Member, Corporate and Non-Corporate, shall be liable
for the payment of his annual subscription until he has signified
to the secretary, in writing, his desire to resign, having
previously paid all arrears, including the subscription for
the year current at the date of his notice or until he has
forfeited his right to remain or be attached to the institution.
4.5 Notwithstanding Rule 4.2.4 every member becoming a Fellow
or every Associate Member becoming a Member and every Student
becoming an Associate Member shall not be required to pay
the full subscription of the Higher grade until 1 January
next ensuing.
4.6 Every member whose subscrition remains unpaid on 30 September
in the year in which it became due shall be reported to the
council who shall direct that application be made to him for
payment thereof and that his attention be drawn to the powers
of the Council under this Rule. In the event of such subscription
not having been paid by the following 31 December, the Council
shall have the power, after suitable warning by letter, of
expelling the person from the institution by erasing his name
from the Roll.
4.7 A member having resigned from the Institution may apply
for re-admission and, if admitted, shall not be required to
pay the entrance fee again.
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SECTION V
5.0 Conduct and Ethics
5.1 Each member shall order his conduct so as to uphold the
dignity, standing and reputation of the institution.
5.2 Without prejudice to the generality of the last preceeding
rule the council may, for the purpose of insuring the fulfillment
of this requirement, make, ammend and resigned regulations
to be observed by the corporate and Non-corporate members,
is regard to their conduct in any respect which may be relevant
to their position as members of the institutions and may published
directions and pronouncements as to specific conduct which
is to be regarded as proper or as improper, as the case may
be.
5.3 No person who has ceased to be on the Roll is entitled
to imply connection with the institution.
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SECTION VI
The management of the Institution.
6.1 The Council.
6.1.1 The business and affairs of the institution shall be
controlled by a council which shall be elected from corporate
members of the institution except that the council may co-opt
at its discretion to additional members from among the corporate
members of the institution, the co-opted members having the
same powers as the elected members of the council constituted
as follows:
6.1.2 Eight members who shall be elected from the corporate
members of the institution.
6.1.3 Two members, likely to enhanced the public image of
the Institution, co-opted by the eight elected members of
the council from among corporate members.
Note: Not withstanding the above and in the event of a vacancy
under this rule, the council may by decision of a majority
of members either not fill the vacancy, or fill it from among
past serving members of the council of the institution.
6.1.4 The Council may be although, at its discretion, co-opt
up to two other members from Corporate members in such a manner
as to enable a fair representation of the main engineering
disciplines on the Council.
Note 1. The Council shall for the purpose of determining from
which disciplines to co-opt members under this rule consult
the Roll of corporate and non-Corporate members of the institution.
Note 2. The Council shall not be required to account for its
decision in furtherance of this rule.
6.1.5 The co-opted members shall have the same powers as the
elected members.
Election To The Council
6.2 The election of the Council members shall be held by secret
ballot at the annual General Meeting, and shall hold office
for two calendar years.
6.3 A list of Corporate members willing to serve on the Council
shall be forwarded by post to each Corporate members together
with the notice of the annual general meeting.
6.4 Subject the Rule 6.4.1 The members elected by the council
shall, within 10 days of the election choose from among themselves
a President, a Vice-president, a Secretary, and Treasurer.
6.4.1 No Member shall be elected president if he has held
the office of president in the two consecutive previous Councils.
For the purpose of this rule any period of temporary performance
in the office of the president shall not be a disqualification.
6.4.2 The members shall designate among themselves the appropriate
persons who to assist the secretary and the treasurer and
to act as such during any period when the substantive holders
inhibited from active duty, when absent from the country are
temporarily incapacitated.
6.5 A member shall lose his office if he absents himself from
meetings of the Council during three consecutive months without
giving any reasons acceptable to the Council, or without justifiable
cause.
6.6 The Council may fill any vacancy among its members.
6.6.1 Council may fill up to 4 vacancies arising at any time
by any expeditious methods, including postal ballots, from
among the Corporate members on the Roll of the Institution.
6.6.2 Vacancies exceeding four among the elected members of
the Council shall be filled at a special general meeting,
unless occuring within of twelve weeks of the intended date
of an annal general meeting at which the elections due to
take place, which for this purpose shall be regarded as falling
on 31st January.
6.7 Members of the Council, auditors and other appointed offices
may at any time be removed from the office on a decision obtained
by two-thirds majority at a Special General Meeting of the
Institution specifically convened for that purpose.
6.8 The Council may grant leave of absence to any of its members
for any perios not exceeding six months.
Procedure, Powers and Duties Of the Council
6.9 Five of the members of the Council shall constitute a
quorum and any questions before the Council shall be decided
by a majority of the members present except if a different
provision exists in theses Rules concerning the paritcular
issue considered by the Council, the president or acting Chairman
having an ordinary vote as well as a casting vote when the
votes are equally distributed.
6.10 The secretary shall:-
(a) act under the direction of the Council;
(b) conduct the correspondance of the institution;
(c) Take minutes of all the Council Meeting of the Institution;
(d) Be in charge of the records;
(e) Issue notice to all meetings of the council and of the
institution;
(f) Keep a Roll of all the members of the Institution.
6.11 The treasurer shall :-
(a) act under the direction of the Council;
(b) collect all sums due to the institution, such sums to
be transferred to the institution's banking account(s);
(c) pay all sums due by the institution when authorised by
the council;
(d) keep an account of the income and expenditure of the association
in books which shall be open to inspection of every Council
meeting;
(e) Fulfill such duties as are entrusted to him under section
XI of these rules.
6.12 Ordinary meetings of the Councils shall be held at least
eight times a year. They shall be called by the secretary.
The President, or in his absence, the vice-President, shall
take the chair at each council meeting.In the events of bith
being absent, any member of the council shall preside.
A special meeting of the Council shall be called by the Secretary
at the request of two more or more of its members. Minutes
of the previous meetings and the Agenda of the ofrthcoming
meeting shall be circulated to each member of the Council
at least ten days in advance of that meeting.
6.13 The Council shall have the power to:-
(a) Purchase or otherwise acquire all movable and immovable
properties, sell, take over and transfer all movable and immovable
properties;
take on hire or lease all buildings, houses, offices and tenements
of whatever nature;
receive all monies which may be due to the institution for
any cause whatever and claim acquittance thereofl
open and operate all banking accounts, current or otherwise,
in Mauritius or abroad;
make all exchanges, compound or compromise, consent to the
removal or erasure of all inscriptions, seizures, attachments
and other prohibitions with or without payment;
borrow or raise any sums of money that may be necessary on
such terms and at such rate of interest as the Council may
deem expedient;
mortgage or pledge immovable or movable property as a security
for the payment or monies borrowed or due by the Institution
for any cause whatsoever.
(b) Generally to execute and perform on behalf of the Institution
all deeds, matters and things whatsoever which, in the opinion
of the Council, ought to be done and performed.
(c) Remove at their discretion any member co-opted under provisions
of subsection (I) of the present section VI and co-opt any
new member to replace such removed member.
(d) Reinstate, if they find good reason to do so and under
such conditions as they may see fit, any person who has been
a member whose name has been removed from the Roll.
6.14 All deeds, documents, covenants, cheques or other instruments
of whatever nature shall be executed on behalf of the institution
by any two of the President, the Vice-President, the Treasurer
and the Secretary, whose signatures shall bind the Institution.
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SECTION VII
Regulations
7.1 Subject to the approval of the Registrar of Association,
the Council shall have the power to make Regulations on matters
dealt with by these rules that may require further elaboration
in detail and such Regulations shall be binding on all members.
7.2 No Regulation shall be added, amended or rescinded without
the approval of the special majority of three-fourths of the
members of the Council present and any such alteration shall
not be in force until fourteen days after notice thereof has
been posted to each member.
7.3 Any twelve members may at anytime submit in writing to
the Council a request that a poll of members be taken in regard
to the alteration of the Regulations, and within thirty days
from the receipt of each request the Council shall take such
poll by ballot and shall add, amend or rescind any Regulation
as a majority of the Corporate Members voting shall decide.
7.4 If within fourteen days after notice of any alteration
to the Regulations has been posted to each member a request
for the taking of a poll on such alteration is received by
the Council then such alteration shall not be in force until
such poll has been taken and the alteration approved by a
majority of the Corporate Members voting.
7.5 The Regulations shall, before coming into effect, be filed
with the Registrar.
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SECTION VIII
General Meetings
8.1 The President, or in his absence, the Vice-President of
the Council shall take the chair at any General meeting. In
the event of both being absent, any member of the Council
shall preside.
Annual General Meeting
8.2 The Annual General Meeting of the Institution shall be
held once every calendar year before the 31st day of March
at a place to be fixed by the Council.
8.3 Notice of the Annual General Meeting shall be posted
to each member at least fourteen days prior to such meeting,
stating the motion or motions to be moved at such meeting.
8.4 The other motion or motions, except that of which the
Council at its sole discretion shall give notice, shall not
be considered unless its subject matter is relevant to or
dealing with the subject matter of such first mentioned motion
or motions.
8.5 One quarter of the Corporate Members of the Institution
who may either be present in person or be represented by proxy,
shall constitute a quorum at the Annual General Meeting. If
their is no quorum at the meeting, such meeting is deemed
to be postponed to take place a fortnight later and the corporate
Members present then shall constitute a quorum.
8.6 At the Annual General meeting the council shall submit
an annual report and an audited statement of account.
Special General Meeting
8.7 A special General meeting shall be called at any time:-
(a) By resolution of the Council,
(b) On the written requisition of twelve or more members,
provided that such requisition shall state the motion or motions
to be moved at the meeting.
8.8 Except by agreement between the Council and the members
on whose requisition the Special General Meeting is being
called, such meeting shall be held not earlier than ten days
and not later than thirty days following the receipt of the
requisition to hold such a meeting.
8.9 Notice of the time and place of a Special General Meeting
shall be posted to each member at least ten days before that
date of the meeting, and such notice shall also state the
motion or motions to be moved at such meeting.
8.10 No other motion or motions except that of which due
notice has been given, shall be considered unless its subject
matter is relevant to or dealing with the subject matter of
such first mentioned motion or motions.
8.11 One-third of the Corporate Members of the Institution,
who may either be present in person or represented by proxy,
shall constitute a quorum for a Special General Meeting, except
for the Special General Meeting convened to amend the rules
of the Institution.
8.12 If within half an hour after the time fixed for the
holding of a Special General Meeting a quorum is not present,
no meeting shall be held.
8.13 In the absence of a quorum at a Special General Meeting
the motions on the agenda of the Special General Meeting shall
be considered to have been rejected, except that the Council
may at its sole discretion reconvene another special General
Meeting, after a period not lesser than three months of the
date of the previous Special General Meeting, and with substantially
the same motion or motions of the Agenda.
8.14 The lack of quorum at any special General meeting shall
not in any manner preclude the convening of any other Special
General meeting with substantially different motions on the
Agenda, in compliance with rule 8.9.
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SECTION IX
Voting At Meetings
9.1 Members shall have the right to vote at any such Meeting,
unless a majority of Corporate Members present at any such
a meeting shall otherwise decide.
9.2 Each Corporate Member shall have the right to exercise
one vote one each motion before the Meeting, except that in
the case of equality of voting the Chairman may exercise a
casting vote in addition to his deliberate vote.
9.3 Voting on any motion at such a meeting shall be viva-voce
except that any Corporate Member present at such a meeting
may require a show of hands, and any ten percent of the Corporate
Members present at such a meeting may require a secret ballot.
9.4 A majority of corporate members present shall decide
on any question except where these Rules require special majority.
9.5 For the purpose of voting any General Meeting a member
may cast his vote by proxy, provided he has so informed the
Secretary in writing in advance or has handed over a duly
signed approved proxy form to a member authorized vote at
that meeting. No member shall be authorized to exercise more
than two votes by proxy at an annual General Meeting and more
than 5 votes by proxy at a Special General Meeting.
Note: It shall be in order for the secretary to cast the duly
signed proxies received in his name and in accordance with
the instructions of the absent members.
9.6 Whenever a secret ballot is necessary the Council shall
appoint three members, who are not members of the Council
, to be scrutinizers for the purpose of supervising the ballot
and ascertaining the results thereof in the presence of the
chairman, the secretary and any other member of the Council
who may wish to be present.
9.7 Any Member who otherwise has a right to vote shall forfeit
the same:
(I) At an annual General Meeting if his subscription, for
the previous calendar year, is in arrears on the date of the
Annual General Meeting.
(ii) at a Special General Meeting if his subscription is in
arrears, on the date of such meeting, for more than 120 days,
provided that he was notified that his subscription was arrears
at least 14 days before the meeting.
9.8 For the purpose of deciding the quorum under Rule 8.5
at an annual General Meeting or Special General Meeting members
who forfeit their right to vote pursuant to Rule 9.7 shall
be excluded from consideration.
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SECTION X
Alteration to the Rules
10.1 The Rules of the institution may be altered, added to
or otherwise amended at a Special General Meeting convened
for that purpose.
10.2 The quorum such a Special General Meeting shall be three-fifths
of the Corporate Members of the Institution, who may either
be present in person or represented by proxy.
10.3 The motion to amend the Rules shall be carried by a majority
of at least two-thirds of the Corporate Members present either
in person or represented by proxy.
10.4 See Section 8.13
(Note: Section 10.4 being a repeat of Section 8.13 is not
reproduced here)
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SECTION XI
Accounts, yearly statements and auditors
Accounts
11.1 All or any of the funds of the institution may be invested
in such manner and upon such security as the Council shall
decide.
11.2 The treasurer shall keep such books and accounts as shall
be necessary to record all the money transactions of the Institution.
11.3 Any person having an interest in the funds of the Institution
may, after having secured an appointment with the President,
inspect the books of the institution.
Yearly Statements
11.4 All books and accounts of the Institution shall be closed
on the 31st December every year.
11.5 A general statement of the Institution shall then be
prepared by the Treasurer and submitted to the Annual General
Meeting of the Institution.
Auditors
11.6 Two Auditors shall be appointed at the Annual General
Meeting of the Institution.
11.7 They shall audit all books and accounts for the Institution
prior to the Annual General Meeting and shall certify as to
their correctness or otherwise.
11.8 The Auditors shall be chosen among members of the Institution
but not be members of the Council.
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SECTION XII
12.1 Each of the President, the Vice-President, the Treasurer
and the Secretary shall become bound with two sureties for
the sum of Rs1000 - each before they assume their respective
offices.
12.2 The Security bonds shall be filed with the Registrar.
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